The Agile Talent Acquisition Scrum for Trello Board (published on June 24, 2020, on Trello) outlines the recruitment workflow that recruiters, recruitment or talent acquisition specialists, and HR professionals can use in their respective organizations.
The core intent of the board is to help recruiters and talent acquisition professionals keep track of the resumes being sent to the hiring managers or clients, have meaningful and constructive conversations with key stakeholders, visualize the “big picture” as a team and collectively work toward talent fulfillment within the stipulated sprint cycle.
What is Trello Scrum Board?
The Agile PeopleOps Framework™ (APF™) advocates the fusion of Scrum and Kanban to achieve better results.
Scrum is an agile framework with prescribed roles and sprint ceremonies that helps teams to work productively and deliver products of value to customers.
Initially, Scrum was used by software development teams and is now widely used by teams in marketing, human resources, operations, and other departments.
To execute projects the Scrum way, teams work in time-boxed iterations (or short work cycles) called sprints and a sprint can range from one week to four weeks.
The teams participate in sprint ceremonies (backlog refinement, sprint planning, standups or huddles, sprint demo or reviews, and retrospectives) and the Scrum Master facilitates the ceremonies/cadences.
Kanban is a lean methodology, which, unlike Scrum, doesn’t have prescribed roles and scrum ceremonies. It helps teams to visualize workflow, track the status of work, limit work-in-progress, and optimize the flow to maximize efficiency.
At first, Kanban was used in the manufacturing and IT sectors, but now it has gained prominence in HR, marketing, and other departments.
Teams use either physical boards (whiteboards, markers) or digital/online boards to visualize workflows. One of the most prominent and user-friendly digital Kanban tools is Trello. Other Kanban tools include ClickUp, Asana, JIRA, Kanbanize, Monday, etc.
Trello Scrum Template
The Agile Talent Acquisition board is a Scrum for Trello board example. Let us help you understand the board so that you can start using it effectively.
Visit https://trello.com/templates/operations-hr/agile-talent-acquisition-f5R1dPEp. Click on View Template. You will be directed to the Trello Scrum template.
If you already have a Trello account, log in. Else, sign up for free.
After signing in, you can click on Use Template and create an Agile Talent Acquisition board.
Now, you have access to the Trello board. Change visibility of the board to Private, Team, or Organization. Invite your team to collaborate with you on the Agile Talent Acquisition board.
Recruitment WorkflowEach list on the Trello board represents a workflow stage in a recruitment process:
It is a list of all open requisitions that you and your team need to fulfill. The list can also be referred to as Requisitions Backlog or Requirements Backlog.
You got introduced to the recruitment workflow on the Trello board. Now, you will be introduced to the cards in the following workflow stages:
Positions BacklogYou can create cards; each card describes a requisition to be fulfilled. title must be provided to the card. You can name the requisition card in the given format “Position | Client/Business Unit | Location | Requisition No.” like “Data Architect | Global Tech Unit | New York | 10111”.
SourceWhen you source a resume for a requisition, you can create a card with the title format “Name | Position | Req#” like “Oluwoe Ariyibi | Data Architect | 10111”.
Provide a very high-level overview of the candidate’s overall experience (limit to 4-5 lines or bullet points), skill sets, education, communication skills, expected salary, and/or relevant details important to shortlist the candidate.
Features of Trello CardTrello card has a set of in-built features. You can use them for better clarity and transparency.
You can use the labels feature in different ways. You can see it on the right-hand side when you open a card.
When you click on the label, a set of colors appears. You can name them using the edit icon.
For example, if a requisition in the Positions Backlog is a high priority, you can choose a color, and use the edit icon to name the label as high priority.
Let’s say you have screened and shortlisted a resume for hiring manager review. You can create a label as shortlisted and add it to the resume card.
Similarly, if you have scheduled the first interview and/or second interview with prospective candidates, you can create the labels, add them to the resumes cards and move them to the Assess stage.
In case, a candidate is rejected, the label rejected can be added to the card, and moved to the Dropped/Rejected/Close column.
Using this feature will enable you to apply a deadline to your task card. For example, if the deadline to fill a requisition Robotics Engineer is 45 days from the date it was handed over to the recruitment team, the due date can be applied to the requisition card. This will notify you.